Welcome to Cotterills Lane Surgery
Our patient triage link is: https://florey.accurx.com/p/M85680
Surgery Leaflet
NEWS
IMPORTANT NOTICE
PLEASE BE AWARE DUE TO BANK HOLIDAYS THE SURGERY WILL BE CLOSED ON THE FOLLOWING DAYS:
Upcoming bank holidays in England and Wales 2022| 2 May | Monday | Early May bank holiday |
| 2 June | Thursday | Spring bank holiday |
| 3 June | Friday | Platinum Jubilee bank holiday |
| 29 August | Monday | Summer bank holiday |
| 26 December | Monday | Boxing Day |
| 27 December | Tuesday | Christmas Day (substitute day) |
GDPR Privacy Notice
Privacy Notice
We have updated our Privacy Policy on our website. We would like to draw your attention to specific section concerning a Data Provision Notice issued by NHS Digital for Planning and Research. You have the opportunity to opt out and can access the form by visiting our Privacy Policy
If you have a National Data opt Out registered you are still required to complete an Opt out form if you wish to opt Out.
NHS Digital has issued a Data Provision Notice for Planning and Research. This means we are required to share your information with them unless you tell us not to. To opt out https://nhs-prod.global.ssl.fastly.net/binaries/contents/assets/website-assests/data-and-information/data-collections/general-practice-data-for-planning-and-research/type-1-opt-out-form.docx complete the form before 30th June 2021.
Opt-out form
www.germdefence.org
STRUGGLING WITH LONG-TERM AFTER-EFFECTS OF COVID-19?
SPEAK TO LIVING UK WELL
Early on, patients with both mild and severe Covid-19 say they can't breathe. Now, after recovering from the infection, some of them say they can't think.
Many of those who have had Covid-19 report having long-lasting effects: from a foggy mind, numbed limbs, and exhaustion; to low mood, anxiety, or PTSD. These can all make everyday life more challenging.
Here at Living Well UK, we want to help: we have a specialist-trained expert therapists on hand to talk through your experience and identify strategies to help you get back to feeling like yourself again.
GWT IN TOUCH WITH LIVING WELL UK TODAY:
CALL 0121 633 1217 OR VISIT
LIVINGWELLCONSORTIUM.COM
If you suspect that you or someone you have come across may be an adult victim of modern slavery and in need of help, please contact The Salvation Army's confidential and anonymous referral helpline on 0800 808 3733 available 365 days a year, 24/7 with interpretation services where needed.
Antibiotic Amnesty
Do you have any unused or old antibiotics at home? We are asking you to return them to any local pharmacy as part of an Antibiotic Amnesty in support World Antibiotic Awareness Week (18-24 November).
Antibiotics are important medicines for treating bacterial infections but the more they are used the more bacteria are able to find new ways to survive the effects of the antibiotic. This is known as antibiotic resistance and is a huge threat to our future health. Without effective antibiotics many routine treatments will become increasingly dangerous. Setting broken bones, operations and even chemotherapy all rely on access to antibiotics that work.
You should only take antibiotics when they have been prescribed for you by a healthcare professional. Unless your doctor or nurse has specifically told you to you should never save antibiotics for later, and never give them to someone else.
You can play your part in protecting antibiotics for the future by returning unused or old antibiotics to any local pharmacy.
Surgery/Practice is also encouraging all our staff and patients to become Antibiotic Guardians and choose a pledge to help protect these vital medicines.
Urgent Treatment Centre
UTCs can now only be accesses via an appointment system, booked by NHS111. Patients can no longer access a 'walk-in' service, without an appointment.
Please advise all Patients to call 111 or visit online at https://111.nhs.uk first.
Here is an updated list of the 6 Urgent Treatment Centre's within the Birmingham and Solihull area that NHS111 has access to:
Warren Farm Urgent Treatment Centre
Warren Farm Road, Birmingham, West Midlands, B44 0PU
Opening times: Monday – Sunday 8:00 – 19:00
Erdington Urgent Treatment Centre
Stockland Green Primary Care Centre
192 Reservoir Road
Erdington, B23 6DJ
Opening times: Monday – Sunday 10:30 – 22:30
Washwood Heath Urgent Treatment Centre
Clodeshall Road, Washwood Heath, Birmingham, West Midlands, B8 3SN
Opening times: Monday – Sunday 9:00 – 20:30
Birmingham NHS Urgent Treatment Centre (“Boots”)
Lower Ground Floor, Boots the Chemists Ltd, 66 High Street, Birmingham, West Midlands, B4 7TA
Opening times: Monday – Friday 8:00 – 18:00
Saturday: 9:00 – 17:00
Sunday: 11:00 – 15:00
South Birmingham GP Urgent Treatment Centre (“Katie Road”)
15 Katie Road, Selly Oak, Birmingham, B29 6JG
Opening times Monday – Sunday 8:00 – 20:00
Solihull Urgent Treatment Centre
Hurst Lane Clinic, 62 Hurst Lane
Castle Bromwich
Birmingham B36 0EY
Opening times: Monday – Sunday 10:3- - 22:30
Coronavirus (COVID-19)
Due to the coronavirus outbreak, how you contact us will be different at the moment. This is to limit face to face contact whenever possible and help stop the spread of coronavirus.
Your GP practice is open and if you need to see your GP, please ring us on 0121 327 5111 or visit our website - our opening hours are 8:00am to 6:30pm
You can also call NHS 111. Please do not come to the surgery unless you have an appointment.
Help Control The Virus
To protect yourself and others, when you leave home you must:
- wash hands - keep washing your hands regularly
- cover face - wear a face covering over your nose and mouth in enclosed spaces
- make space - stay at least 2 metres apart - or 1 metre with a face covering or other precautions
If you are feeling unwell, get a test and do not leave home for at least 10 days.
Electronic Repeat Dispensing
If you get regular or repeat prescriptions, you could save time by switching to electronic Repeat Dispensing (eRD).
eRD send your prescriptions electronically from your GP surgery to a pharmacy of your choice. It's easy to use and you don't need a computer or electronic device. Ask your GP or pharmacist to set it up for you.
eRD allows your GP to prescribe your regular medicines for up to a year. It's reliable, secure and confidential. Your regular prescriptions are stored securely on the NHS database, so they'll be ready at the pharmacy each time you need them.
Using eRD you can:
- save time by avoiding unnecessary trips or calls to your GP every time you need to order a repeat prescription
- order or cancel your repeat prescriptions online (if your GP practice offers this service)
- pick up your repeat prescriptions directly from your pharmacy without having to visit your GP
- spend less time waiting for your prescription in the pharmacy or GP practice
- save paper - you won't need a paper prescription to collect your medicine from the pharmacy
For more information about eRD and how it works, ask at your GP surgery or pharmacy, or visit the NHS website: www.nhs.uk/eRD
IF YOU HAVE SYMPTOMS OF CORONAVIRUS INFECTION (COVID-19)
Stay at home and do not leave your house for 7 days from when your symptoms started. This will help protect others in your community whilst you are infectious. You should:
- plan ahead and ask others for help to ensure that you can successfully stay at home
- ask your employer, friends and family to help you get the thingsyou need to stay at home
- stay at least 2 metres (about 3 steps) away from other people in your home whenever possible
- sleep alone, if that is possible
- wash your hands regularly for 20 seconds, each time using soap and water
- stay away from vulnerable individuals such as the elderly and those with underlying health conditions as much as possible
You do not need to contact your GP practice or call NHS 111 to go into self-isolation.
You will need to self-isolate for 7 days. After 7 days:
- if you do not have a high temperature you do not need to self-isolate;
- if you still have a high temperature, keep self-isolating until your temperature returns to normal.
If your symptoms worsen during home isolation or are no better after 7 days contact online/call the NHS 111 service.
If you, or the person you are caring for, is struggling to breathe, has a fast pulse, their hands or lips are cold and/or blue, are drowsy, confused or difficult to wake, has tightness in their chest, or is unable to speak a short sentence, dial NHS 111 or 999 immediately.
If you need any other medical help, or advice, please contact your GP surgery between the hours of 8:30am and 6:30pm, and NHS 111 between the hours of 6:30pm and 8:30am for advice. In case of emergency, call 999.
General Practice Transparency Notice for GPES Data for Pandemic Planning and Research (COVID-19)
This practice is supporting vital coronavirus (COVID-19) planning and research by sharing your data with NHS Digital.
The health and social care system is facing significant pressures due to the coronavirus (COVID-19) outbreak. Health and care information is essential to deliver care to individuals, to support health, social care and other public services and to protect public health. Information will also be vital in researching, monitoring, tracking and managing the coronavirus outbreak. In the current emergency it has become even more important to share health and care information across relevant organisations. This practice is supporting vital coronavirus planning and research by sharing your data with NHS Digital, the national safe haven for health and social care data in England.
Our legal basis for sharing data with NHS Digital
NHS Digital has been legally directed to collect and analyse patient data from all GP practices in England to support the coronavirus response for the duration of the outbreak. NHS Digital will become the controller under the General Data Protection Regulation 2016 (GDPR) of the personal data collected and analysed jointly with the Secretary of State for Health and Social Care, who has directed NHS Digital to collect and analyse this data under the COVID-19 Public Health Directions 2020 (COVID-19 Direction).
All GP practices in England are legally required to share data with NHS Digital for this purpose under the Health and Social Care Act 2012 (2012 Act). More information about this requirement is contained in the data provision notice issued by NHS Digital to GP practices.
Under GDPR our legal basis for sharing this personal data with NHS Digital is Article 6(1)(c) - legal obligation. Our legal basis for sharing personal data relating to health, is Article 9(2)(g) – substantial public interest, for the purposes of NHS Digital exercising its statutory functions under the COVID-19 Direction.
The type of personal data we are sharing with NHS Digital
The data being shared with NHS Digital will include information about patients who are currently registered with a GP practice or who have a date of death on or after 1 November 2019 whose record contains coded information relevant to coronavirus planning and research. The data contains NHS Number, postcode, address, surname, forename, sex, ethnicity, date of birth and date of death for those patients. It will also include coded health data which is held in your GP record such as details of:
- diagnoses and findings
- medications and other prescribed items
- investigations, tests and results
- treatments and outcomes
- vaccinations and immunisations
How NHS Digital will use and share your data
NHS Digital will analyse the data they collect and securely and lawfully share data with other appropriate organisations, including health and care organisations, bodies engaged in disease surveillance and research organisations for coronavirus response purposes only. These purposes include protecting public health, planning and providing health, social care and public services, identifying coronavirus trends and risks to public health, monitoring and managing the outbreak and carrying out of vital coronavirus research and clinical trials. The British Medical Association, the Royal College of General Practitioners and the National Data Guardian are all supportive of this initiative.
NHS Digital has various legal powers to share data for purposes relating to the coronavirus response. It is also required to share data in certain circumstances set out in the COVID-19 Direction and to share confidential patient information to support the response under a legal notice issued to it by the Secretary of State under the Health Service (Control of Patient Information) Regulations 2002 (COPI Regulations).
Legal notices under the COPI Regulations have also been issued to other health and social care organisations requiring those organisations to process and share confidential patient information to respond to the coronavirus outbreak. Any information used or shared during the outbreak under these legal notices or the COPI Regulations will be limited to the period of the outbreak unless there is another legal basis for organisations to continue to use the information.
Data which is shared by NHS Digital will be subject to robust rules relating to privacy, security and confidentiality and only the minimum amount of data necessary to achieve the coronavirus purpose will be shared. Organisations using your data will also need to have a clear legal basis to do so and will enter into a data sharing agreement with NHS Digital. Information about the data that NHS Digital shares, including who with and for what purpose will be published in the NHS Digital data release register.
For more information about how NHS Digital will use your data please see the NHS Digital Transparency Notice for GP Data for Pandemic Planning and Research (COVID-19).
National Data Opt-Out
The application of the National Data Opt-Out to information shared by NHS Digital will be considered on a case by case basis and may or may not apply depending on the specific purposes for which the data is to be used. This is because during this period of emergency, the National Data Opt-Out will not generally apply where data is used to support the coronavirus outbreak, due to the public interest and legal requirements to share information.
Your rights over your personal data
To read more about the health and care information NHS Digital collects, its legal basis for collecting this information and what choices and rights you have in relation to the processing by NHS Digital of your personal data, see:
FROM 1ST SEPTEMBER 2019 OUR OPENING TIMES ARE CHANGING:
MONDAY-FRIDAY 8:00 TILL 18:30
IMPORTANT
The surgery underwent a CQC inspection in April 2018.
Please see the following document in relation to this
CQC 24th April 2018
With patients' needs at the heart of everything we do, our website has been designed to make it easy for you to gain instant access to the information you need. As well as specific practice details such as opening hours and how to register, you’ll find a wealth of useful pages covering a wide range of health issues along with links to other relevant medical organisations.
CARERS
For any help, support or guidance the website address below will be able to assist you for all your caring needs.
www.birminghamcarershub.org.uk
Extended Access
Cotterills Lane Surgery is a member of My Healthcare and can offer evening and weekend face to face GP, Nurse and Healthcare Assistant appointments from Burbury, Fernbank, Fernley, Harborne, River Brook and West Heath Hubs. The extended hours appointments will be booked by our reception staff as usual but patients will be seen at whichever Hub is the most convenience for them. The addresses of the 5 Hubs plus the telephone numbers to ring if you needed to cancel or change an appointment are:
- Burbury Medical Centre, 311 Burbury Street, Birmingham B19 1TT. Appointment cancellation telephone no. 07424 041608
- Fernbank Medical Centre, 508-516 Alum Rock Road, Birmingham B8 3HX. Appointment cancellation telephone no. 0121 326 3600
- Fernley Medical Centre, 560 Stratford Road, Birmingham B11 4AN. Appointment cancellation telephone no. 07561 109028
- Harborne Medical Practice, 4 York Street, Birmingham B17 0HG. Appointment cancellation telephone No. 0121 427 5246
- River Brook Medical Centre, 3 River Brook Drive, Birmingham B30 2SH. Appointment cancellation telephone no. 0121 433 8910
- West Heath Medical Centre, 194-196 West Heath Road, Birmingham B31 3HB.
Appointment cancellation telephone No. 0121 483 2122
We are also able to offer our patients telephone consultations with either a GP or pharmacist based in MyHealthcare’s Virtual Hub at West Heath Medical Centre. The call will be booked by our reception staff for a time that is convenient to you.
Please ask a member of our staff if you would like further information.
Your Care Connected
Allowing healthcare professionals to view information from your GP record will provide them with important and potentially life-saving information; it will also help to reduce unnecessary repeat tests, such as blood tests and X-rays. Sharing your medical records could save your life.
Did you know... Your GP medical record is the most complete record of your health and wellbeing. But did you know that when you visit a hospital, access mental health or out of hours services, or need an ambulance, those treating you cannot access your record? Your local NHS feels that those involved in your care should be able to see vital information about you to help improve the medical care that you receive, which is why Your Care Connected is being implemented across Birmingham, Sandwell and Solihull. Your Care Connected will allow doctors, nurses and other registered healthcare professionals caring for you to view information from your GP record, with your permission, to provide you with better, safer care.
How this helps you •
- Faster and easier access to your medical information, which could save your life
- Provides information such as any medication you take and the dosage, any allergies you may have, the results of any recent medical tests you’ve had or which member of the GP practice staff you saw last
- Improves the safety and quality of your care
- Less time spent filling in forms
- More secure than your GP sending your record via fax or recorded delivery to the participating organisations (which is the current alternative)
- Enables safer delivery of care in an emergency
Who will be able to access your information?
When you visit one of the organisations below, the person treating you will ask for your permission to view information from your GP record using Your Care Connected.
This will help to provide you with better, safer care: • Birmingham Children’s Hospital • Birmingham Community Healthcare
- Birmingham and Solihull Mental Health Foundation Trust • Birmingham Women’s Hospital • Birmingham City Hospital • Good Hope Hospital • Heartlands Hospital • Queen Elizabeth Hospital • The Royal Orthopaedic Hospital • Sandwell General Hospital • Solihull Hospital • West Midlands Ambulance Service • Local out-of-hours GP services
Your Care Connected can only be used to view your information with your permission and for your direct care. Please note that clinicians may override your permission in the event of an emergency, for example if you are unconscious or otherwise unable to communicate, or they feel it is essential to your health and wellbeing.
Your information will not be used for any other purposes, such as for research, or given /sold to third parties.
Protecting Information
The importance of privacy Only registered healthcare professionals can view your medical records and they will always ask permission before doing so. What’s more, access is provided through a locked network ensuring your information is always secured to the highest possible standards. The information you share will always be protected.
What will they see?
Health professionals treating you will only view the parts of your medical record listed below and only with your permission; if you allow them to access your record, it will provide them with a host of important information, including: • Allergies • Medication • Hospital admissions and referrals • Vaccinations and immunisations • Test results • Diagnoses • Treatment • Medical procedures • End of life wishes • Demographic information (age, gender etc.) • Concerns related to abuse of vulnerable children or adults.
What is not shared?
Your Care Connected does not share everything from your GP record. This is because we follow national guidance on patient confidentiality and the sharing of sensitive information. As a result, Your Care Connected does not currently share information relating to:
- IVF treatment • HIV and AIDS • Sexually transmitted infections • Gender reassignment • Termination of pregnancy • Free text from GP record.
Your information, your choice
When it comes to your healthcare, you have the power to choose who can see your medical information, when they can see it and how they can access it. If you are happy to share your medical information with those treating you, you do not need to do anything further. If you visit one of the organisations listed on the previous page, those treating you will ask for your permission to view your record.
Opting Out
If you decide to ‘opt-out’ of Your Care Connected only your usual medical practice will be able to access your record electronically. Please be aware that opting out will mean your record is not available at all, even in emergency situations. If you wish to ‘opt-out’ please speak to your practice directly.
Would you like to know more?
Please visit MidlandsYourCareConnected.nhs.uk
Alternatively, you can email the team InfoMidlandsYourCareConnected@nhs.net
Or call them on Freephone 0333 150 3388
Download the patient leaflet Your Care Connected Patient Leaflet
Download the Opt Out Form Your Care Connected Opt Out Form
GDPR – Legal Requirement to share Data – From 25th May 2018
How your information is shared so that this practice can meet legal requirements The law requires Cotterills Lane Surgery to share information from your medical records in certain circumstances. Information is shared so that the NHS or Public Health England can, for example: · plan and manage services; · check that the care being provided is safe; · prevent infectious diseases from spreading. We will share information with NHS Digital, the Care Quality Commission and local health protection team (or Public Health England) when the law requires us to do so. Please see below for more information. We must also share your information if a court of law orders us to do so. |
NHS Digital · NHS Digital is a national body which has legal responsibilities to collect information about health and social care services. · It collects information from across the NHS in England and provides reports on how the NHS is performing. These reports help to plan and improve services to patients. · This practice must comply with the law and will send data to NHS Digital, for example, when it is told to do so by the Secretary of State for Health or NHS England under the Health and Social Care Act 2012. · More information about NHS Digital and how it uses information can be found at: https://digital.nhs.uk/home · NHS Digital sometimes shares names and addresses of patients suspected of committing immigration offences with the Home Office. More information on this can be found here: https://www.gov.uk/government/publications/information-requests-from-the-home-office-to-nhs-digital Please ask a member of staff if you wish to find out further information GDPR – Medical Research and National Clinical Audits How your information is used for medical research and to measure the quality of care Medical research Cotterills Lane Surgery shares information from medical records: · to support medical research when the law allows us to do so, for example to learn more about why people get ill and what treatments might work best; · we will also use your medical records to carry out research within the practice. This is important because: · the use of information from GP medical records is very useful in developing new treatments and medicines; · medical researchers use information from medical records to help answer important questions about illnesses and disease so that improvements can be made to the care and treatment patients receive. We share information with the following medical research organisations with your explicit consent or when the law allows: [Clinical Practice Research Datalink]. You have the right to object to your identifiable information being used or shared for medical research purposes. Please speak to the practice if you wish to object |
Checking the quality of care – national clinical audits Cotterills Lane Surgery contributes to national clinical audits so that healthcare can be checked and reviewed. · Information from medical records can help doctors and other healthcare workers measure and check the quality of care which is provided to you. · The results of the checks or audits can show where hospitals are doing well and where they need to improve. · The results of the checks or audits are used to recommend improvements to patient care. · Data are sent to NHS Digital , a national body with legal responsibilities to collect data. · The data will include information about you, such as your NHS Number and date of birth and information about your health which is recorded in coded form – for example the code for diabetes or high blood pressure. · We will only share your information for national clinical audits or checking purposes when the law allows. · For more information about national clinical audits see the Healthcare Quality Improvements Partnership [or insert name of relevant body] website: https://www.hqip.org.uk/ or phone 020 7997 7370. · You have the right to object to your identifiable information being shared for national clinical audits. Please contact the practice if you wish to object. |
We are required by law to provide you with the following information about how we share your information for medical research purposes. Data Controller contact details | TBA | Data Protection Officer contact details | TBA | Purpose of the processing | TBA | Lawful basis for processing | The following sections of the GDPR mean that we can use medical records for research and to check the quality of care (national clinical audits) Article 6(1)(e) – ‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’. For medical research: there are two possible Article 9 conditions. [practices should select the appropriate condition] Article 9(2)(a) – ‘the data subject has given explicit consent…’ OR Article 9(2)(j) – ‘processing is necessary for… scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member States law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and interests of the data subject’. To check the quality of care (clinical audit): Article 9(2)(h) – ‘processing is necessary for the purpose of preventative…medicine…the provision of health or social care or treatment or the management of health or social care systems and services…’ | Recipient or categories of recipients of the processed data | For medical research the data will be shared with [research organisations]. For national clinical audits which check the quality of care the data will be shared with NHS Digital. | Rights to object and the national data opt-out | You have a right to object under the GDPR and the right to ‘opt-out’ under the national data opt-out model. The national data opt-out model provides an easy way for you to opt-out of: information that identifies you being used or shared for medical research purposes and quality checking or audit purposes. Please contact the practice if you wish to opt-out. UPDATE WHEN NATIONAL OPT OUT IS LAUNCHED with link to NHS Digital website. Suggested text: To opt-out of your identifiable information being shared for medical research or to find out more about your opt-out choices please go to NHS Digital’s website: | Right to access and correct | · You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff or look at our ‘subject access request’ policy on the practice website – insert link. - We are not aware of any circumstances in which you will have the right to delete correct information from your medical record; although you are free to obtain your own legal advice if you believe there is no lawful purpose for which we hold the information and contact us if you hold a different view.
| Retention period | GP medical records will be kept in line with the law and national guidance. Information on how long records are kept can be found at: https://digital.nhs.uk/article/1202/Records-Management-Code-of-Practice-for-Health-and-Social-Care-2016 or speak to the practice. | Right to complain | You have the right to complain to the Information Commissioner’s Office. If you wish to complain follow this link https://ico.org.uk/global/contact-us/ or call the helpline 0303 123 1113 |
|
GDPR – National screening programmes
National screening programmes · The NHS provides national screening programmes so that certain diseases can be detected at an early stage. · These screening programmes include bowel cancer, breast cancer, cervical cancer, aortic aneurysms and a diabetic eye screening service. · The law allows us to share your contact information with Public Health England so that you can be invited to the relevant screening programme. · More information can be found at: https://www.gov.uk/topic/population-screening-programmes [Or insert relevant link] or speak to the practice. |
We are required by law to provide you with the following information about how we handle your information in relation to our legal obligations to share data.
Data Controller contact details | TBA |
Data Protection Officer contact details | TBA |
Purpose of the processing | · The NHS provides several national health screening programmes to detect diseases or conditions early such as cervical and breast cancer, aortic aneurysm and diabetes. · The information is shared so that the correct people are invited for screening. This means those who are most at risk can be offered treatment. |
Lawful basis for processing | The following sections of the GDPR allow us to contact patients for screening. Article 6(1)(e) – ‘processing is necessary…in the exercise of official authority vested in the controller…’’ Article 9(2)(h) – ‘processing is necessary for the purpose of preventative…medicine…the provision of health or social care or treatment or the management of health or social care systems and services…’ |
Recipient or categories of recipients of the processed data | The data will be shared with [insert name of local service providers]. |
Rights to object | For national screening programmes: you can opt so that you no longer receive an invitation to a screening programme. See: https://www.gov.uk/government/publications/opting-out-of-the-nhs-population-screening-programmes Or speak to your practice. |
Right to access and correct | · You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff or look at our ‘subject access request’ policy on the practice website – insert link. - We are not aware of any circumstances in which you will have the right to delete correct information from your medical record; although you are free to obtain your own legal advice if you believe there is no lawful purpose for which we hold the information and contact us if you hold a different view.
|
Retention period | GP medical records will be kept in line with the law and national guidance. Information on how long records can be kept can be found at: https://digital.nhs.uk/article/1202/Records-Management-Code-of-Practice-for-Health-and-Social-Care-2016 or speak to the practice. |
Right to complain | You have the right to complain to the Information Commissioner’s Office. If you wish to complain follow this link https://ico.org.uk/global/contact-us/ or call the helpline 0303 123 1113 |
Data we get from other organisations | We receive information about your health from other organisations who are involved in providing you with health and social care. For example, if you go to hospital for treatment or an operation the hospital will send us a letter to let us know what happens. This means your GP medical record is kept up-to date when you receive care from other parts of the health service. |
GDPR – Provision of Direct Care
How Cotterills Lane Surgery uses your information to provide you with healthcare
This practice keeps medical records confidential and complies with the General Data Protection Regulation.
We hold your medical record so that we can provide you with safe care and treatment.
We will also use your information so that this practice can check and review the quality of the care we provide. This helps us to improve our services to you.
- We will share relevant information from your medical record with other health or social care staff or organisations when they provide you with care. For example, your GP will share information when they refer you to a specialist in a hospital. Or your GP will send details about your prescription to your chosen pharmacy.
- For more information on how we share your information with organisations who are directly involved in your care can be found here: [Insert link to information about local shared records arrangements]
- Healthcare staff working in A&E and out of hours care will also have access to your information. For example, it is important that staff who are treating you in an emergency know if you have any allergic reactions. This will involve the use of your Summary Care Record [OR Emergency Care Summary / Individual Health Record]. For more information see: https://digital.nhs.uk/summary-care-records or alternatively speak to your practice.
- You have the right to object to information being shared for your own care. Please speak to the practice if you wish to object. You also have the right to have any mistakes or errors corrected.
Other important information about how your information is used to provide you with healthcare
Registering for NHS care · All patients who receive NHS care are registered on a national database. · This database holds your name, address, date of birth and NHS Number but it does not hold information about the care you receive. · The database is held by [Insert name of relevant body eg NHS Digital, NHS Wales Information Services, Business Services Organisation or NHS National Services Scotland], a national organisation which has legal responsibilities to collect NHS data. · More information can be found at: [Link to relevant website] or the phone number for general enquires at [insert name of relevant body and phone number eg NHS Digital is 0300 303 5678] |
–
Identifying patients who might be at risk of certain diseases · Your medical records will be searched by a computer programme so that we can identify patients who might be at high risk from certain diseases such as heart disease or unplanned admissions to hospital. . This means we can offer patients additional care or support as early as possible. · This process will involve linking information from your GP record with information from other health or social care services you have used. · Information which identifies you will only be seen by this practice. · More information can be found at: [Link or signpost to more information which the practice should provide if it participates in risk stratification] or speak to the practice. |
Safeguarding · Sometimes we need to share information so that other people, including healthcare staff, children or others with safeguarding needs, are protected from risk of harm. · These circumstances are rare. · We do not need your consent or agreement to do this. · Please see our local policies for more information which are held at reception |
We are required by law to provide you with the following information about how we handle your information.
Data Controller contact details | TBA |
Data Protection Officer contact details | TBA |
Purpose of the processing | · To give direct health or social care to individual patients. · For example, when a patient agrees to a referral for direct care, such as to a hospital, relevant information about the patient will be shared with the other healthcare staff to enable them to give appropriate advice, investigations, treatments and/or care. · To check and review the quality of care. (This is called audit and clinical governance). |
Lawful basis for processing | These purposes are supported under the following sections of the GDPR: Article 6(1)(e) ‘…necessary for the performance of a task carried out in the public interest or in the exercise of official authority…’; and Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services…” Healthcare staff will also respect and comply with their obligations under the common law duty of confidence. |
Recipient or categories of recipients of the processed data | The data will be shared with: · healthcare professionals and staff in this surgery; · local hospitals; · out of hours services; · diagnostic and treatment centres; · or other organisations involved in the provision of direct care to individual patients. |
Rights to object | · You have the right to object to information being shared between those who are providing you with direct care. · This may affect the care you receive – please speak to the practice. · You are not able to object to your name, address and other demographic information being sent to NHS Digital. · This is necessary if you wish to be registered to receive NHS care. · You are not able to object when information is legitimately shared for safeguarding reasons. · In appropriate circumstances it is a legal and professional requirement to share information for safeguarding reasons. This is to protect people from harm. · The information will be shared with the local safeguarding service [Insert name/address] |
Right to access and correct | · You have the right to access your medical record and have any errors or mistakes corrected. Please speak to a member of staff or look at our ‘subject access request’ policy on the practice website – insert link. - We are not aware of any circumstances in which you will have the right to delete correct information from your medical record; although you are free to obtain your own legal advice if you believe there is no lawful purpose for which we hold the information and contact us if you hold a different view.
|
Retention period | GP medical records will be kept in line with the law and national guidance. Information on how long records are kept can be found at: https://digital.nhs.uk/article/1202/Records-Management-Code-of-Practice-for-Health-and-Social-Care-2016 or speak to the practice. |
Right to complain | You have the right to complain to the Information Commissioner’s Office. If you wish to complain follow this link https://ico.org.uk/global/contact-us/ or call the helpline 0303 123 1113 |
Data we get from other organisations | We receive information about your health from other organisations who are involved in providing you with health and social care. For example, if you go to hospital for treatment or an operation the hospital will send us a letter to let us know what happens. This means your GP medical record is kept up-to date when you receive care from other parts of the health service. |
Self Care Forum: http://www.selfcareforum.org/
Helping people take care of themselves
Pause- Forward Thinking: https://www.forwardthinkingbirmingham.org.uk/services/13-pause
Get Well, Keep Well
Of course we’re not just here for when you are unwell. Our team of healthcare professionals and back-up staff offer a number of clinics and services to promote good health and wellbeing whatever your medical condition.
Join In
We hope you enjoy having a look around the site and familiarising yourself with some of the online features such as ordering a repeat prescription. Whatever your thoughts, be sure to let us know via our feedback function. Comments and suggestions are always a great way of helping us continue to enhance the way we look after you.
Access
The front entrance has access for wheelchairs. We also have a car park for the use of patients however we cannot accept responsibility for loss or damage to vehicles. Please do not leave valuables in your car.
Complaints
If you have a complaint or concern about the service you have received from the practitioners or any other staff working in the practice, please ask to speak to the practice manager or if you would prefer, you can write a letter or use the following form to give to te practice manager:
Complaint form.docx
website/M85680/files/NHS_complaints_guidance_leaflet.pdf
However if you would like to complain to someone outside of the surgery you can contact NHS England via the following details:
NHS Complaint Line: 03004562370
E-mail: england.contactus@nhs.net
(Site updated 23/05/2022)