Author: Carolyn Necklen
Last saved by: Steel Jane

PPG Committee Meeting
Thursday 12^th December 2013 1.30p.m. at The Banks Surgery

Those present: Geoff Moulds, Heather Canham (Chair) Ann Childs, Carolyn Necklen (Treasurer) Mrs Sharon Clay, Jane Steel, Dr. Jason Fitchett, Rep from Boots

Apologies: Pat Haswell, Muriel Jones, Ruth Bruce

1.	Minutes of the previous meeting – these were agreed as a true and correct record of events
| | Action to be taken
| | who | when

2.

Welcome rep from Boots David Smith (Healthcare Development Manager Central England)
The Practice would like to incorporate a pharmacy. Section 106 monies cannot be used to extend the building for this purpose. The Building can be extended and then part of the existing building be allocated for use as a pharmacy. A portacabin was suggested, but this has previously been rejected on the grounds of drainage and security.  David will investigate if there are ways that Boots can help further this cause.

The Parish Council would like a new Health Centre to be built in Sileby but there is no funding for such a project.
Is there a Neighbourhood Plan.

Other issues discussed with David:
a)	Patients report that Boots is not always able to supply all the medications on a prescription, but once some of the items have been supplied the patient cannot take the prescription elsewhere to be fulfilled. David said there was really no excuse for this in the case of repeat prescriptions and he would investigate.
b)	Is there anyway Boots staff can be encouraged to ask patients to check their repeat prescription items before leaving the counter in case something has been included which is no longer required? Once the patient has left, unwanted items cannot be returned for re-use and must be destroyed.
c)	Can Boots advertise the fact that drugs no longer required can be delivered to the surgery for re-use in the Intercare Medical Aid for Africa project? Anything out-of-date must be returned to Boots for safe disposal.
d)	Boots are working with the drug companies to try to standardise the number of units per package to avoid wastage in repeat prescriptions.
e)	Medication Review Usage – do pharmacies let GP surgeries know when they have performed services such as giving flu vaccination or checking blood pressure? This info needs to be entered onto patient records so that the doctors have a full view of what has been happening.

Heather will phone Rosemary Richardson to ascertain if there is a current plan.

David will investigate all these issues and report back as soon as he is able.

3. | News re: Section 106 monies – (This money required to extend the practise to cope with the new housing arriving in Sileby) In order to apply for these funds we need to get 3 quotes for drawing up plans and have 3 feasibility studies. These monies, once allocated have to be used within a time limit or they are claimed back. This means that cannot be retained until sufficient has been saved to build a new practise. The Council gives permission to builders to erect new homes but does not insist that these builders allocate money to increase services such as health and education. | |

4.

Practise Appraisal – held on November 13^th. The appraisal went well. The highlight was the improvement in prevalence. The Practice was also congratulated on its work with proactive care and the “virtual” ward. Mrs. Clay is now to write an action plan.

Mrs. Clay
Action Plan

5.

Financial Report – Current Bank Balance £657.
Money raised at COPD event £19.45 (including a £5 donation). Costs for event £39.60. This shows a net loss of £20.15. However, Carolyn advised that this shouldn’t be seen too negatively as we have supplies e.g. tea/coffee etc in stock for future events.

6.

Quarterly counter top quiz – Carolyn has prepared a Winter Quiz to be sold at the reception counter. It will be displayed on the notice board. It was agreed to charge £1 and award just one prize of £10. In the event of a tie, the winner will be drawn from a hat. The closing date will be Jan 31^st. Answer sheets will be available in the surgery from Feb 1^st.
Carolyn has supplied coloured paper for printing the quiz.

Carolyn will email the quiz to Jane for duplication.
Carolyn will collect and mark the entries.

To be put on Sale next week.

7.

Insert in Talk @Sileby – the article in Talk@Sileby has received no response. Jane is going to check that the triage booking system is working in the intended way.
Concern was raised that in the same issue of Talk@Sileby there was an article about the Woodhouse Eaves practice.

8. | PPG Noticeboard – the noticeboard at the end of the seating area of the waiting room has been allocated and will be cleared between Christmas and New Year ready for us to put up our own display. The display should include posters for forthcoming events, photographs of past events and information about what we are doing and trying to achieve. | | January
9. | Purchase for surgery – Dr. Fitchett has purchased the TV monitor and paint to decorate the wall where the monitor is to be sited (next to the reception desk) at a cost of £356.47. Geoff very kindly offered to do the painting. His offer was gratefully accepted. | Dr. Fitchett and Geoff | To be agreed between the two parties

10.

AOB – Sileby Bake Off  -  date set for Feb 15^th Categories
a) large cake
b)6 small cakes
c)12 biscuits
d) Any cake or biscuit based on a Valentine’s Day theme. 
Confirm Sarah Stevens is willing to act as a judge.
To be held in Community Centre

Timings for day
9.30 Helpers arrive and set up tables
9.30- 10 cakes arrive
10-10.30 judging
10.30-12.00 tea/coffee served with cakes and biscuits from the competition
12.00-12.15 Valentine items sold. 
12.15-12.30 clear away.

Christmas Quiz 15.12.13
Picture Round and Answer Sheets to be printed at Surgery
Nibbles to be purchased
Raffle Prizes donated from various sources (David hoped to get a donation from the Thurmaston PRG)

Carolyn
Heather to book

Committee members

Carolyn/Jane

Heather

a.s.a.p

a.s.a.p

11. | DONM – Thursday 30^th January | |